The meeting room environment is the best opportunity for both in-room and remote collaboration, be it to present to a sophisticated message to a group of people or for a group of people to effectively work together to solve a task. The meeting room will help ensure objectives are met by providing a sense of occasion and good overall structure, whilst minimising the amount of valuable time spent on presentation.
The meeting room is an environment to contribute ideas from mobile devices, computers and interactive displays using whiteboarding software as fast as you can think of them – to move your business forward. Easily share information, concepts and plans or conduct discussions and brainstorming sessions clearly and concisely.
Interactive touch displays and software allow you to work with information in more meaningful, effective ways. You can record thoughts in digital ink as they arise and save them as part of the original file. All of your ideas are captured on the spot – there’s no need to write summaries or revise slides after your meeting. No more lost in translation. Effortlessly capture these meeting notes and then email to everyone directly from the interactive whiteboard or display – delivered to their inbox before they get back to their desks.
With more than 50% of meetings having remote participants, the meeting room requires the ability for audio, video and data conferencing. With the right software, you can turn your meeting rooms into connected workspaces with one-touch launch.
With the demand for multiple input sources in these rooms, consideration should be given to dual display.
From a user and IT perspective, the mainstream meeting room technology needs to be easy to use to maximise efficiency and productivity. They should therefore ideally be standardised throughout the organisation, which will help user adoption and also make it easier to support.